Administrative Assistant I - CENTRAL CA WOMEN'S FACILITY (2023)

Job Posting: Administrative Assistant I - CENTRAL CA WOMEN'S FACILITY

Administrative Assistant I - CENTRAL CA WOMEN'S FACILITY (1)

California Correctional Health Care Services

JC-333047

-

Administrative Assistant I - CENTRAL CA WOMEN'S FACILITY
ADMINISTRATIVE ASSISTANT I

$4,588.00 - $5,744.00 per Month

Final Filing Date: 10/20/2022

Job Description and Duties

Under the direction of the Health Care Manager (HCM), the Administrative Assistant I (AA) is responsible for the following: working independently and with other staff; on a variety of special projects as requested by management; maintain a high degree of initiative, gather information, review and analyze proposed policy changes, prepare reports, and make recommendations on procedures, policies and program alternatives.

To view the duty statement for this position, click on the duty statement link.Minimum Qualifications


Either I

Twelve months of work experience in the California state service performing staff work in a class with a level of responsibility equivalent to that of Junior Staff Analyst, Range B, or Staff Services Analyst, Range B.

Or II

Eighteen months of experience in the California state service performing the duties of an Executive Secretary I.

Or III

Experience: Two years of progressively responsible experience in one or a combination of the following:

1. Relieving an administrator of assigned administrative detail and preparing reports and/or recommendations for administrative action. (Experience in California state service must be at a level of responsibility equivalent to that of Office Services Supervisor I.); or

2. Professional or technical experience in a field usually requiring an education of collegiate grade and involving duties and responsibilities which develop a working knowledge of the field of management, at least one year of which shall have been in a higher than trainee capacity.

(Possession of a Master's Degree in Public, Personnel, or Business Administration or related field may be substituted for one year of the required experience. Possession of a Master's Degree in Hospital Administration with a one-year internship in a hospital or its equivalent may be substituted for the required experience.) and Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for four years of the required education on a year-for-year basis. Any work experience gained in State service may be used to meet this education requirement on a year-for-year basis.)

(In appraising experience, more weight will be given to the breadth of experience and the evidence of the candidate's ability to accept and fulfill increasing responsibility than to the length of his/her experience.)All applicants must meet the minimum qualifications (MQ’s) of the classification, per SPB Rule 250, with the exception of Training & Development (T&D) Assignment.

Please note: It is up to the hiring authority to accept Training and Development (T&D) assignments. If you are interested in a T&D assignment, you are not required to meet MQs; however, you must indicate T&D as your eligibility when applying.

***Applicants using education to qualify must submit a copy or their degree/transcripts to substantiate qualifying units***

You will find additional information about the job in the Duty Statement.

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Working Conditions

·Travel is required.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:

JC-333047

Position #(s):

381-213-5361-001

Working Title:

Administrative Assistant I - CENTRAL CA WOMEN'S FACILITY

Classification:

ADMINISTRATIVE ASSISTANT I

$4,588.00 - $5,744.00A

# of Positions:

1

Work Location:

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Madera County

Job Type:

Permanent, Full Time

Facility:

Central California Women's Facility

Department Information

**Vision

We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.

**Mission

To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.

**The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are committed to building and fostering a diverse workplace. We believe cultural diversity, backgrounds, experiences, perspectives, and unique identities should be honored, valued, and supported. We believe all staff should be empowered. CDCR/CCHCS are proud to foster inclusion and representation at all levels of both Departments.

  • CENTRAL CALIFORNIA WOMEN'S FACILITY

• Founded in 1885, the California Department of Corrections and Rehabilitation (CDCR) is one of the nation’s largest and most diverse correctional departments in the country. We are dedicated to enhancing public safety through the safe and secure incarceration of offenders, by providing effective parole supervision, and implementing rehabilitative strategies to successfully reintegrate offenders into our communities.

This advertisement is for an Administrative Assistant Iposition(s) located at Central California Women's Facilityin Chowchilla, CA, located in MaderaCounty.

Please indicate the position number on your application: 381-213-5361-001.

Please Note: Main communication for this position will be through email.
Please ensure to have a valid email address on your application.

This advertisement will be used for this and other Permanent Full Time vacancies that may occur at Central California Women's Facilityduring the life of the certification list.


Administrative Assistant I - CENTRAL CA WOMEN'S FACILITY (2)

Special Requirements

    **Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

    **Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board

    **Candidates new to CDCR or the Division of Juvenile Justice are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.

    *Pursuant to the Public Health Order (State and Local Correctional Facilities and Detention Centers Health Care Worker Vaccination Requirement) issued by the California Department of Public Health and the directive (Mandatory COVID-19 Vaccines and Testing for Institution Staff) issued by the Department of Corrections & Rehabilitation (CDCR), all staff assigned to this institution are required to show evidence of full vaccination for COVID-19, absent an approved reasonable medical or religious accommodation precluding them from vaccination. In addition, employees regularly assigned to work in the health care areas or posts within this assigned institution shall provide evidence of full vaccination for COVID-19, absent an approved reasonable medical or religious accommodation precluding them from vaccination.

    Application Instructions

    Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

    Final Filing Date: 10/20/2022

    Who May Apply

    Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

    Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

    Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

    How To Apply

    Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

    Address for Mailing Application Packages

    You may submit your application and any applicable or required documents to:

    California Correctional Health Care Services

    Attn: Michelle Martin- CERT Unit

    Regional Human Resources – Central

    PO Box 5359

    Fresno, CA93755

    Address for Drop-Off Application Packages

    You may drop off your application and any applicable or required documents at:

    California Correctional Health Care Services

    Michelle Martin-CERT Unit

    Regional Human Resources – Central

    PO Box 5359

    Fresno, CA93755

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    Required Application Package Documents

    The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

    • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

    Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

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    Desirable Qualifications

    In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

    *Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.

    Benefits

    **Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the California Department of Human Resources (CalHR) Salary and Benefits website at www.calhr.ca.gov/employees/pages/salary-and-benefits.aspx.

    **Information regarding Merit System Principles provided to public employees by the State Civil Service Act can be found on the CalHR website at https://www.calhr.ca.gov/Training/Pages/performance management-merit-system-principles.aspx

    **Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee Benefits-Summary.aspx.

    **This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

    · The CDCR Human Resources, Office of Workforce Planning offers a secured access facility with flexible work schedules, convenient transportation options including light rail and pre-tax parking, an on-site ATM and café, as well as a variety of nearby shopping locations and eateries including access to a farmers market during the spring and summer months.

    Contact Information

    The Human Resources Contact is available to answer questions regarding the position or application process.

    Human Resources Contact:
    Michelle Martin
    (559) 221-3306
    michelle.martin3@cdcr.ca.gov

    Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    EEO Coordinator
    (916) 691-6035
    CCHCS_Disability_Management_Unit@cdcr.ca.gov

    California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice)TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

    Additional Information

    PRIORITY CONSIDERATION WILL BE GIVEN TO RE-EMPLOYMENT/DROA/SROA/SURPLUS CANDIDATES.

    PLEASE NOTE: It will be verified that list and transfer eligible applicants meet the MQs, per SPB Rule 250 prior to interviews and/or appointment. If it is determined an applicant with list eligibility does not meet the MQs, the necessary steps will be taken to have the applicant’s name withheld from the eligibility list.

    Equal Opportunity Employer

    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

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